How Does a Digital Visitor Management Work?


By Lobbybase Team

How Digital Visitor Management Works 

Digital Sign-In: Visitors can use a digital kiosk, tablet, or a mobile app to sign in when they arrive at a facility. The digital system prompts them to enter their information, such as their name, contact details, purpose of the visit, and the person or department they are visiting.

Identification: A digital visitor management system can capture a photo of the visitor and print out a temporary visitor badge or access card with their name, photo, and the date and time of their visit. This helps in identification and security.

Notifications: The system can automatically notify the host or the person the visitor is meeting, informing them of the visitor's arrival. This allows for a more efficient and organized reception of guests.

Access Control Integration: In some cases, digital visit registration systems are integrated with access control systems. This ensures that visitors only have access to specific areas they are authorized to enter.

Reporting and Data Management: Digital systems maintain a record of all visitor activity, which can be accessed and analyzed by the organization. This data is useful for security, compliance, and auditing purposes.

Digital visit registration systems are often preferred for their efficiency, accuracy, and ability to provide a better visitor experience compared to traditional paper-based methods. They are commonly used in various settings, including corporate offices, government buildings, healthcare facilities, schools, and more.

The specific features and functionality of digital visit registration systems may vary depending on the software and hardware being used, but the overall goal is to improve security and visitor management processes. 

Visit us at Lobbybase to learn about what Lobbybase Visitor Registration Offers